The IntelliSafe Vault is an integral component of a total solution to help organizations address the legislative or industry requirements for electronically signed and stored documents such as E-Sign, UETA, eUCP, 21 CFR Part 11, the US Government Paperwork Elimination Act, and the UN Model Law on Electronic Signatures.

To have non-repudiable transactions or transactions that will hold up in a court of law, you must answer the who, what, and when questions around the transaction.

In a court of law, computer records are considered hearsay unless they meet very specific federal rules² that allow computer records to be admissible in a court as direct evidence. Those requirements deal with a "knowledgeable" person conducting the transaction, the authenticity of the content, and the time the act or event occurred or the who, what, and when questions.

Unlike signing solutions that send signed documents from one party to another, the Vault actually requires the signers to come to the original document, rather than releasing that authentic original itself. By maintaining the original inside a secure, access controlled Vault with a full audit trail on document activities, the document remains tamper proof and unchanged so that authenticity is ensured.

The IntelliSafe Vault provides all the technology mechanisms to meet these legislative requirements. The Vault provides extensive auditing functions which record the action performed to the document (viewing, signing, deleting, transferring ownership). Each audit record includes an authoritative time and date stamp. An IntelliSafe auditor component external to the system monitors for tampering. Any attempt to modify records, signatures, or their audit trails is immediately reported to the system administrator and/or organizational authorities. When IntelliSafe security procedures are implemented and physical access to the system is controlled, the records created and stored in the Vault are non-repudiable, legally enforceable records.

¹ Section 101, (a), (1)
²According to Federal Rules of Evidence, 803, admissible electronic records must:

a) record an act or event
b) be made at the time of the event
c) be created by a knowledgeable person
d) be kept in the course of regular business
e) be created in the regular practice of the business,
f) have testimony is offered by the evidence custodian that proves the records are what they claim to be